File It

Despite the best of intentions, most of us don’t use good information management practices, the mountain of paperwork piles up on top of us like an avalanche, and beyond that there are PC files, emails and SMS messages to organize too.

Organizing, sorting and systemizing information is not something that most of us have ever been taught how to do – so it’s hardly surprising that we struggle to find order among the chaos. Effective information management is essential to your efficiency and productivity, introducing simple systems and inventing just 15 minutes per week can put you back in control of your information.

• Decide how you will allocate your space to make it easiest to locate your files.
• Look at the type of files you have and decide how to logically divide them into categories.
• Keep your files clean; less clutter the better. If you have past data in them and don’t need those months anymore b/c they are in the computer, get rid of them. Keep only the important data in a file for easy access.

Email Filing:

• Set up folders in your email to file important information that you have read or auctioned and want to keep for future reference. These folders might mirror your hardcopy files to make it easy for you to cross reference printed and online information. Some examples are: Fuel Management; Fleet Fueling or even your Fuel Consulting Company like Sokolis.
• Establish rules for incoming email to help you sort the legitimate messages from the spam, jokes and junk. Your email software can help you to send spam messages directly to your trash or to send newsletter that you subscribe to directly to a READING FOLDER.

At Sokolis we make sure all of our emails and clients paperwork is nice and organized for quick response and proper audit is completed. From filing invoices to retrieving downloads of your fuel transactions. Let us help you on your fuel program and help with one aspect of organizing your fuel program. You can reach us at: 267-482-6155 or on the web at www.sokolisgroup.com.